How do I export every seating plan in my school as a PDF?

This feature is available to administrators of whole school subscriptions (Gold or Platinum)

WARNING: This process is slow, places a big burden on your computer/browser and generates a lot of files. Use with caution!

On the 'Plans' tab of your admin page, there is a button labelled 'Download all plans as PDFs'.

After clicking it, you will face some warning prompts before the export begins. You may need to approve pop-ups in your browser.

How does it work?

It is quite a crude process that opens every seating plan, one at a time (with 0.5s between each), waits for the plan to load, requests a PDF to be generated, then closes the tab. If you have hundreds or even thousands of plans, expect it to take several minutes to complete and for your computer to be difficult/impossible to use during this time (because your browser will keep claiming focus every time a new tab opens).

At the end, you will have every seating plan in your downloads folder as a separate PDF file. You may wish to use Acrobat or another tool to merge them into a single PDF file, especially if you intend to print them all.

How do I customise the seating plan format?

The bulk exporter will use whatever settings you last used (e.g. photos on, data on etc), so before use you should first open any seating plan and choose the settings you want.

Updated on: 06/11/2025