How do I automatically colour code my students?
To follow the instructions on this page, you must be an administrator at a school with a Platinum or Gold subscription
You can set up automatic colour codes at a whole school level. This applies colour codes to specific fields on seating plans. For example, here we've set colour codes to highlight when a student's PP field is 'Y', EAL field is 'Y' or SEN field is 'M':
![Automatic colour coding example](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_16452oz.png)
When viewing a seating plan, users can also choose to highlight a seat based on the colour code of a particular field. For example, here the seats are being highlighted based on the pupil premium field.
![Full seat colour code menu](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_amhq33.png)
![Full seat colour codes](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_3gd0ay.png)
How to set up automatic colour coding for your school
On the admin panel, select the 'Colour code' tab.
![Colour code tab icon](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_hvnu4j.png)
Scroll to the field you would like to colour code.
Click either of the buttons to add a new rule. 'Simple' rules allow you to compare a field to a fixed value, wheras 'comparison' rules allow you to compare it to the value of another field.
![](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_efxw39.png)
Select the operator (equals, greater than etc) and enter a value/field to compare with. Finally, select a colour.
![](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_17ost2y.png)
Note: When comparing two fields with letters in them (for example letter grades), A is considered to be greater than B.
You can set up automatic colour codes at a whole school level. This applies colour codes to specific fields on seating plans. For example, here we've set colour codes to highlight when a student's PP field is 'Y', EAL field is 'Y' or SEN field is 'M':
![Automatic colour coding example](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_16452oz.png)
When viewing a seating plan, users can also choose to highlight a seat based on the colour code of a particular field. For example, here the seats are being highlighted based on the pupil premium field.
![Full seat colour code menu](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_amhq33.png)
![Full seat colour codes](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_3gd0ay.png)
How to set up automatic colour coding for your school
On the admin panel, select the 'Colour code' tab.
![Colour code tab icon](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_hvnu4j.png)
Scroll to the field you would like to colour code.
Click either of the buttons to add a new rule. 'Simple' rules allow you to compare a field to a fixed value, wheras 'comparison' rules allow you to compare it to the value of another field.
![](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_efxw39.png)
Select the operator (equals, greater than etc) and enter a value/field to compare with. Finally, select a colour.
![](https://storage.crisp.chat/users/helpdesk/website/9f51051c7c5cd800/image_17ost2y.png)
Note: When comparing two fields with letters in them (for example letter grades), A is considered to be greater than B.
Updated on: 29/07/2021
Thank you!